Measurement, analysis and accounting of working time
Our concept
We offer a solution for bridging the copyright of measurement, analysis and settling time. This solution is called PraxiProcess-goes far beyond the scope of classical working time registration system (the so-called. „RCP”) or the monitoring of employees. On the basis of the projects, activities and tasks, not only allows you to clear the working time, but also of measuring business processes.
PraxiProcess solution is based on an advanced tool Timesheet (Beebole), however, has been extended with modules for the central management of the processes, and a collection of modules that integrate.
PraxiProcess focuses on the processes in the company, because their optimization (by measuring and analysing the structure of the working time) is much more effective than an analysis of the theoretical process. Our solution allows for measuring the real costs of the process.
With our solution you can respond accurately to questions: what the worker was doing, for whom, why and under what process. These data also are used to settle the time working with subcontractors within the company or with your customers.
Properly prepared map according to the steps of the methodology THERE and dedicated system reports and analyses, allowing you to indicate the directions of the improvement in the Organization on the basis of the „hard” figures from reports of workers.
What makes our solution:
We have a set of default system configuration PraxiProcess suited to industries: IT, administrative departments (Backoffice), advisory services, legal services, marketing, sales activities
the default configuration (maps) always are adapted to the needs of specific customer
We focus on ergonomics and intuitive solutions
We partnered with mobile devices
the system enables the generation of multi-dimensional analysis of working time
We focus on the mechanisms of self-control of workers
the results of the measure are used for settlement of working time with the customer and within the company
the implementation we provide know-how
our system does not need to buy and install-offered solution available as a Web application available in the „cloud”
an optional mechanism for autoraportowania activity on MS Office documents
optional reporting mechanism through e-mail into MS Outlook
Read also: optimization of labour costs
For whom is our solution?
The company planning the implementation of ERP systems
The company about the nature of the project, which must keep track of the cost of projects, subprojects
The company, for which the cost optimization is a priority
Companies that use accounting of working time according to the working hours (for example,. law firms, marketing agencies, consultancy firms)
The company’s multi-locational, wishing to supervise employees ’ mobile ’
Companies having a problem with the efficiency of a
A company wishing to introduce „soft” employee monitoring
Administrative departments that provide services and paying by plastic distribution keys
Companies that want to know what their employees really do and why it takes so much time
Measurement system analysis and the settlement of
working time based on methodology „out there” becomes a circle
flywheel for the company – increases the efficiency of the employees and the company
optimizes costs
Benefits for companies
accurate accounting of working time between the departments, contractors and clients
an effective method of identifying sites requiring optimization
real cost savings as a result of the implementation of the recommendations on measurement processes
cost control
control of working time
support in identifying required resources company
effective method to optimize costs in the company
organize initiatives in the company along with defining budgets and their control
the Organization of the activities of the project company
Implementing the methodology with the recommended PraxiProcess system, your company can reduce costs by up to 20% through the Elimination of unnecessary steps and changes in the organization.
The company gains the know-how on how to increase the efficiency of work in the company.
Selected characteristics of a system for the measurement of working time
Ergonomics and speed
The success of the implementation of the system for measuring and accounting of working time determines the attitude of the employees to implement. That is why so much importance we attach to the ergonomics and training.
Data entry is done in a way that is intuitive, without embarrassing the „Save” button
The system dynamically creates a list of active jobs employee
The system is distinguished by its color the same project tasks
Dynamic system suggests matching the name of projects
Ability to submit reports by sending an e-mail message to the server
The possibility of the settlement of working time on the basis of important subscriber billing talk
Ability to submit reports by Praxi application Timer
The possibility of automatic clearance of active tasks on MS Office documents
The ability to use Beacon for measurement
Monthly fee for active users
PraxiProcess solution offered by us is available as a service in the „cloud”-the customer makes only a monthly fee for the use, with the possibility of resignation at any time.
For the imported item billing can be attributed to projects and tasks, and the system automatically reports the time with dial-up lift
Possibility analysis of work on documents
The analysis of the work on documents, emails, presentations and assign them to projects, activities, and tasks
PraxiTimer app on the iPad
Possibility of registration time by application PraxiTimer (PraxiProcess system) with the use of mobile devices in any location. There is a possibility of renting a iPad with PraxiTimer.
Supervision of the registration procedure of working time
System supervision:
the system automatically sends an email with notification of overdue reports
the system assigns workers to „negative points” for delayed submission of reports – is an additional motivation to comply with the procedures
automatic measurement of activity on MS Word documents with the ability to assign tasks and projects
ability to submit reports via e-mails
monitoring of the budget of the projects and activity groups
protection against changes in reports after acceptance
The ability to preview changes in the submitted reports.
A mechanism for the allocation of negative points for late registration time.
Surveillance tools for managers
acceptance of the reports by the leader
determine the budgets of projects by Leaders
a detailed log of all changes in reports
We provide reports and comparative statement
the system provides reports from the analysis of the structure of the working time of an employee
use the preview hour budget for those responsible for the project/activity
benchmarking and checksums report submitted
Comparative analysis, review of the budget.
Extensive reporting capabilities and data analysis
Registered by the staff of the data about performed activities provide valuable information for further analysis
The system has a number of built-in reports and charts to keep track of the cost structure of working time in regard to the planned budgets for projects and activities
Ability to create reports and saving them
The ability to export data to CSV files with the possibility of further analysis in Ms Excel classes
Project budgeting and accounting of working time
The ability to define a fixed budget and hour
The ability to break down the entire budget of the project in subprojects
Tracking the use of the budget of the project and subprojects
Accounting of working time according to the hours or the performance of the tasks of the
The possibility of reporting data on the State of the budget
The red color means exceeding the planned budget, and gives you the ability to preview.
What sets us apart
After you deploy our solutions begin to perceive your business process – plain T & a system alone is not enough. It is multidimensional analysis-3D Time, which ensures our solution.
The characteristics of the system:
the desktop of the user with the ability to adapt to individual needs
ergonomics and speed
Export selected data for further analysis
mobile access-from anywhere with mobile devices
integration with Google Docs
a simple model for SaaS billing
built-in API to integrate with other systems
import and export data in various formats
the ability to embed your own modules
multilingualism
many methods for time & attendance
the lack of a single expenditure for the implementation of the system of licenses and servers
no trouble with the administration of the system/it/care new versions
data is safe-no one effectively protects access to the system as dedicated „data center”
zero obligation-the possibility of interruption of service at any time, without irreversible expenditure for initial investment
Adjust the input interface to the specifics of your business.
Base for PraxiProcess system is an advanced system for the measurement of working time and the Belgian company BeeBole, which uses hundreds of companies in dozens of countries in the EU and outside the EU.
In the framework of the implementation we provide ready-to-work tool, and not an independent system configurations
The implementation of our solutions
The implementation of the start of the adaptation to the specifics of the company operations maps
The same measurements for employees training fixture-in order to achieve reliable data employees need to know the purpose and benefits of the implementation of the system of PraxiProcess
Thanks to the results of measurement, we can perform multidimensional analysis (3D), which shall indicate precisely the place to optimize
The results of the measurements are a valuable source of information in the process of budgeting and planned changes in organisational structures
The results of the measurements can be used for recurring billing work time within the company, with customers or contractors
